The
purpose of this association is to unite the graduates of the Duncanville Citizen
Fire Academy as volunteers in support of the Duncanville Fire Department by increasing public awareness of fire-safety and provide for the incidental
needs of the Duncanville Fire Department, either of which may require monetary expenditures of the
association.
Membership is open for those individuals that are graduates of the Duncanville Citizen Fire Academy and pay the membership dues of $20 for an individual or $35 for a husband/wife couple. The dues are for a yearly membership January to January.
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All individuals are welcome to attend the meetings that are held the 4th
Thursday of the month at fire station #2 on Main Street.
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DUNCANVILLE CITIZEN FIRE ACADEMY
ALUMNI
ASSOCIATION
ARTICLE I – DESCRIPTION
Section 1 - Name
The name of this association shall be the, “DUNCANVILLE CITIZEN FIRE ACADEMY ALUMNI ASSOCIATION,” herein after may also be referred to as “DCFAAA.”
Section 2
- Purpose
The purpose of this association is to unite the graduates of the Duncanville Citizen Fire Academy as volunteers in support of the Duncanville Fire Department (DFD) by increasing public awareness of fire-safety and provide for the incidental needs of the DFD, either of which may require monetary expenditures of the association.
Section 3 - Classification
DCFAAA is a not-for-profit association. This association is organized exclusively for charitable, religious, educational and scientific purposes, including, for such purposes; the making of distributions to organizations that qualify as exempt organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). The association consists only of uncompensated volunteers and will not facilitate or promote the private interest of any member, or engage in any activities that would constitute a business of a kind carried on for profit of any individuals or business groups.
ARTICLE II – MEMBERSHIP
Section 1 - Classes of Membership
(a) Regular Voting Members are graduates of the Duncanville Citizen Fire Academy, in good standing and have paid their current annual dues. The Executive Board may make exceptions for regular membership for individuals becoming new citizens of Duncanville that have graduated from a similar citizen fire academy in their previous locale.
(b) Regular Non-Voting Members are Duncanville Fire Department employees or their spouses who are graduates of the Duncanville Citizen Fire Academy, in good standing but opt not to pay dues for voting rights.
(c) Honorary Members are
persons who have not necessarily attended a citizen fire academy but have
distinguished themselves as devoted supporters of the Duncanville Fire
Department. They must have been
recommended or approved by the Fire Chief and have been elected to honorary
member status by a majority of regular voting members present at a Regular
Meeting. Honorary members are
non-voting members.
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Section
2 – Eligibility
All graduates of the Duncanville Citizen Fire Academy in good
standing, with no restrictions in regard to age, creed, race or sex, shall be
eligible for membership.
Section
3 – Conduct
No member shall promote or represent themselves on behalf of this
association for personal or political gain.
Inappropriate behavior toward officers, firefighter / paramedics or
citizens will not be tolerated and may result in their termination of
membership.
Section 4 - Dues
(a) The annual dues for DCFAAA Regular Voting Membership shall be as
determined by the Executive Board prior to January 1 of the applicable year. The annual dues are due and payable on January 1 of the applicable year and become delinquent after sixty days.
(b) New Spring Citizen
Fire Academy graduates are required to pay only one-half of the annual dues for
the remainder of the first year. New
Fall Citizen Fire Academy graduates are not required to pay dues for the
remainder of the first year. Both
new Spring and Fall graduates become regular voting members for the remainder of
that first year.
Section
5 – Voting Rights
Voting members are those who have paid their current annual dues as
established by DCFAAA. Voting
rights shall not be transferable, assignable nor will absentee votes be
recognized.
Section
6 – Termination of Membership
Failure to pay annual dues within sixty (60) days of the due date shall
constitute automatic termination of membership.
During the sixty-day grace period, from the date dues are payable until
automatic termination of membership for non-payment of dues, regular members
shall be considered in good standing and shall retain all rights and privileges
of membership.
Section
7 – Committees
The President shall appoint the chairpersons of any committees deemed
appropriate for the smooth functioning of the DCFAAA.
The members of these committees may be selected from any of the regular
members.
ARTICLE III – OFFICERS, RESPONSIBILITIES AND
TERMS
Section
1 - Officers
The officers of this
association shall be a President, a Vice President, a Secretary, a Treasurer and
a Historian. The same person may
hold no two offices at the same time. Officers
must be voting members.
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President
- The President shall supervise the business and affairs of the association,
call meetings of the membership and the Executive Board as required and preside
at meetings of the membership and the Executive Board.
The President shall also sign necessary documents, sign checks in the
absence of the Treasurer or be the second signature if two are required and
serve as the liaison officer in communication with the Duncanville Fire
Department.
Vice
President - The Vice President shall perform duties as may be assigned by
the President or the Executive Board. Also,
the Vice President shall perform all the duties of the President in his absence.
When acting for the President, the Vice President shall have all the
powers and all the restrictions, which apply to the President.
Secretary
- The Secretary shall keep the minutes of general membership meetings and
meetings of the Executive Board. The
Secretary shall give all notices in accordance with the provisions of these
by-laws or as required by law, keep a current record of the postal address of
each member and perform other duties as may be assigned by the President or the
Executive Board. Also, the
Secretary shall keep an official master of this Association’s By-laws with all
amendments and past revisions thereof, letters granting incorporation and
Internal Revenue Service documents in a secure place at the Duncanville Fire
Department.
Treasurer
- The Treasurer shall have custody of all funds of the association, shall
promptly deposit all funds in a bank approved by the Executive Board, shall give
receipts for funds received, shall obtain receipts for cash disbursed, such as
the affairs of the association may require, present a financial report at
meetings of the general membership and at meetings of the Executive Board, shall
keep a full and accurate account of monetary transactions and prepare records
for the annual audit. The Treasurer
shall keep records of those persons paying membership dues and maintain a list
of current dues-paid, regular and honorary voting members.
Historian
– The Historian shall maintain a historical documentation of the
association to include, but not limited to, an historical book, photographs,
news reports concerning the association of the Duncanville Fire Department,
videos and / or other forms of data, and shall distribute a newsletter to all
members as scheduled by the Executive Board.
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Section
2 - Election of Officers
A nominating committee consisting of three (3) Regular Voting Members
shall be elected by the membership at the regular meeting held in October of the
election year. It shall be the duty
of this committee to nominate candidates for each office to be filled and to
report their nominations for election at the annual meeting in November of that
year. Additional nominations from
the floor shall be accepted, and officers shall be elected by ballot on a
majority vote of the members present at the November meeting. If the slate of officers presented by the nominating
committee is unopposed and there are no nominations from the floor, the officers
may be elected by acclamation upon a motion from the floor and a majority vote
by the members present at the meeting.
Section
3 – Term of Office
All officers of the association shall serve in the office to which
elected approximately one year from the time of installation in January until
the time of new officer installation in January of the following year.
Section
4 – Vacancies
If a vacancy in any position of the Executive Board occurs, the Executive
Board will, by majority vote, appoint a voting member to fill the position for
the unexpired portion of the term.
ARTICLE
IV – MEETINGS
Section
1 - Regular Meetings
Regular Meetings of the
DCFAAA shall be held on such dates determined by the Executive Board and
announced to the membership at a prior DCFAAA Regular Meeting or, by mail sent
at least 10 days before the meeting date. (Usually, Regular Meetings begin at
7:00 PM on fourth Thursdays of the month)
Section
2 - Annual Meeting
An Annual Meeting of the
DCFAAA shall be held in the month of November of each year.
The Executive Board shall determine the date and time.
The main purpose of the Annual Meeting is for the election of officers. Transaction of such other business, as deemed proper by the
President or the Executive Board, may also occur.
Section 3 - Quorum
The presence in person
at a Regular Meeting of 25% of the voting membership, but not less than 5, shall
constitute a quorum for the transaction of any business and elections of
officers. The presence
in person, at an Executive Board meeting, of 51% of the board members shall
constitute a quorum for the transaction of any business.
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ARTICLE V – EXECUTIVE BOARD
Section 1
- Executive Board
The purpose of the Executive Board is to supervise the affairs of the
association between regular meetings of the membership, to make recommendations
to the general membership and to perform such other duties as are specified by
these by-laws. The Executive Board shall be subject to the orders of the
general membership, and none of its actions shall conflict with action taken by
the membership of the association.
Section
2 – Members and Terms
The elected officers of the association shall constitute the Executive
Board, and shall serve a term of one year.
Section
3 – Meetings
The Executive Board shall accomplish this management and control.
ARTICLE
VI – CHECKS AND FUNDS
Section 1 – Checks and Drafts
All checks, drafts or orders for payment of money, notes or other
evidences of indebtedness issued in the name of this association shall be signed
by any two of the following officers; the President, Vice President and
Treasurer.
Section
2 – Deposits
All funds of this association shall be deposited promptly to the credit
of this association in such banks as the Executive Board may select.
ARTICLE
VII – BOOKS AND RECORDS
Section
1 – Books and Records
This association shall keep correct and complete books and records of
accounts and shall also keep minutes of the general meetings and the Executive
Board meetings. A record giving names, postal addresses, telephone numbers
and e-mail addresses of all members entitled to vote shall be kept at the
registered or principal office of this association.
Section
2 – Record Inspection
Regular Members, upon request to the President, may inspect all books
and
records of this association. Such
request will be honored in a reasonable time determined by the President, not to
exceed 15 business days.
Section
3 – Annual Review
A committee of three or more regular members shall examine the
Treasurer’s books and records annually; the previous year audit is to be
completed by January 31. No
Executive Board member shall be on the committee.
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ARTICLE
VIII – ANNUAL YEAR
The annual year of this
association shall begin on the first day of January and end on the last day of
December each year.
ARTICLE
IX – ADVISORY BOARD
The Advisory Board shall consist of the following:
The Duncanville Fire Chief
The Duncanville Deputy Fire Chief
The Duncanville Fire Marshall
The Duncanville Fire
Academy Coordinator
ARTICLE
X – PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order
Newly Revised shall govern the DCFAAA in all cases to which they are applicable
and in which such rules are not inconsistent with these by-laws and any special
rules of order the DCFAAA may adopt.
ARTICLE
XI – AMENDMENTS TO BY-LAWS
These by-laws may be altered, amended or repealed.
New by-laws may be adopted by a two-thirds majority of the regular
members present as presented by the Executive Board at any general meeting.
At least two (2) weeks written notice shall be given to all regular
members of an intention to alter, amend or repeal these by-laws.
ARTICLE
XII – Prohibited Activities
No substantial part of the activities of the association shall be the carrying on of propaganda or otherwise attempting to influence legislation and the corporation shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the association shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal Income tax under section 501 (c) (3) of
The
Internal Revenue Code of 1954 (or the corresponding provisions of any future
United States Internal Revenue Law) or (b) by corporation contributions to which
are deductible under section 170 (c) (2) of the Internal Revenue Code of 1954
(or the corresponding provision of any future United States Internal Revenue
Law).
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ARTICLE
XIII - Association Dissolution
Upon dissolution of this association, the Executive Board shall,
after paying or making provision for the payment of all of the liabilities of
the association, dispose of all of the assets of the association exclusively for
the purposes of the corporation in such manner, or to such organization or
organizations organized and operated exclusively for charitable, educational,
religious or scientific purposes as shall at the time qualify as an exempt
organization or organizations under section 501 (c) (3) of the Internal Revenue
Code of 1954 (or the corresponding provision of any future United States
Internal Revenue Law), as the Executive Board shall determine.
Any such assets not so disposed of shall be disposed of by the Court of
Common Pleas in the county in which the principal office of the association is
then located. Distribution of
assets shall be to organizations that are organized and operated exclusively for
such purposes, as said Court shall determine.
BY-LAWS
AMENDMENTS AND REVISIONS
Originally
adopted on August 28, 2004
Revised on July 28, 2005; Article II, Section 4 Dues (reducing to $20 &
$15) and Article IV,
Section 3 Quorums.
Revised on April 26, 2007 as follows:
Added Article I, Section 3 – Classification, an IRS Sec. 501 (c) (3)
Revised Article II, Section 1 – Regular Members, to be titled, “Classes of
Membership” and to define Regular Voting Members, Regular Non-Voting Members and Honorary members.
Revised Article II, Section 4 – Dues, to as set by Executive Board.
Revised Article III, adding Secretary’s duty to keep important documents.
Revised Article III, adding Treasurer’s duty to keep list of members.
Revised Article III, Section 3 – Term of Office, to be from the time of
January Installation to following January New Officer Installation.
Revised Article IV, Sec. 1 – Reg. Mtg. times to be as set by the Exec. Bd.
Revised Article IV, Sec. 2 – Annual Meetings to be held in Nov. vice Oct.
Revised Article IV, Sec. 3 – Quorum to be 25% or minimum of 5.
Revised Article VI, Section 1 – All checks sign by two of Pres, VP & Treas.
Added Article XII – Prohibited Activities – Political campaigns & legislation.
Added Article XIII – Association Dissolution; Per IRS requirement.
Affirmed to be membership approved and correct by:
Jack C. Hodges April 26, 2007
Jack C.
Hodges, DCFAAA President
Date
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